Dear Pastor (NAME)
Thank you for allowing me to be with you for your service(s) on (DATES). We are praying for a good meeting with you and your church. It has been brought to my attention that certain IRS regulations could complicate missionary and church reporting of love offerings. Therefore, it would be helpful to have any love offering check made payable to “Baptist Bible Fellowship International” (or just “BBFI”) with our name in the note section. We will then turn it in to the Mission Office and 100% of it will be credited to our account. Doing so will help us with our bookkeeping and taxes and will potentially save your staff paperwork in not needing to file a form 1099 with the IRS. Again, we are looking forward to being with you.
For Him,
(YOUR NAME)